Home & Career

Paid time away

Each pay period, eligible employees (0.5 FTE and above) accumulate PTO hours based on their FTE status and completed years of service. PTO may be used for any reason, including vacation, sick time, family matters, appointments, self-care and more. PTO rolls over from year to year and you may accumulate up to 300 hours in your PTO bank.

PTO

To care for patients, coworkers and your family, you must take care of yourself first. Taking time away from work is vital for your physical and mental health. That is why the health system provides paid time away for eligible full-time and part-time employees (those who work 0.5 FTE or more).

Paid time away includes Paid Time Off (PTO) as well as Personal Time. The programs work together to provide flexibility to meet your needs for paid time away, regardless of the reason: vacation, personal time, sick time or holidays outside of the eight provided by the health system.

Paid time away is in addition to and separate from paid holidays.

Supporting you with time to rest and renew

Personal time

Personal time is in addition to PTO and offers flexibility to take extra time off work for any reason that is personally meaningful to you. Each year, you may take up to 8 hours of personal time (prorated for employees of 0.5 FTE or more).

Personal time does not roll over from year to year, so it’s important to plan ahead and take advantage of this extra paid time away.

PTO and personal time accrual chart

Years of service	PTO hours accrued per pay period	Maximum hours in PTO bank	PTO days accrued per year*	Annual holidays***	Personal time hours***	Total paid days off per year*
<1	5.23	300	17+3**	8	8 hours	29
1 and less than 5	6.15	300	20	8	8 hours	29
5 and less than 10	7.68	300	25	8	8 hours	34
10 and less than 15	8.63	300	28	8	8 hours	37
15 or more	9.11	300	29.6	8	8 hours	38.6
* Based on 8 hours New hires receive 24 hours frontloaded (based on FTE) at time of hire * 8 hours, prorated for part-time staff at least 0.5 FTE

Extended Illness Reserve (EIR)

Employees with a legacy sick leave balance or employees who join the health system as part of an acquisition may have their sick leave balance moved to an account called Extended Illness Reserve (EIR).

EIR account hours will be forfeited when an employee with an EIR account leaves the health system, moves into a PRN position or moves to a non-benefits-eligible position (less than a 0.5 FTE).
EIR does not accrue additional hours.

How EIR can be used:

Approved FMLA leaves, both continuous and intermittent, for the employee’s own condition.
During the seven-calendar-day short-term disability waiting period.
Supplement short-term disability benefits up to 100%.
All other qualifying FMLA or ADA leaves, continuous or intermittent, as long as the leave is approved by our third-party leaves administrator – Aflac. This includes:
- Leaves for bonding with a newborn child or newly placed child.
- Caring for a family member’s medical condition.
- FMLA military caregiver leave.
EIR hours for continuous leaves will be applied upon the verification of a qualifying leave unless the employee requests otherwise.
Use of EIR hours for intermittent leaves is requested by the employee in UKG Pro using the same processes as requesting PTO.