ENROLLMENT DEADLINE

 
 
 
 

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Frequently Asked Questions

Question: How do I log into the benefits website so I can enroll?

  1. Visit kansashealthsystem.bswift.com
  2. Enter your username.
    • Your username is the same as your health system login, used to access the computer network.
      • The username you type in to use a health system computer.
  3. Enter your password.
    • Your initial password is the last 4 digits of your social security number.
    • If you created a password previously and don’t remember it, please click “forgot password” and follow the steps to reset it.
  4. If you need further assistance, contact the Benefits Team and they will respond within 1 business day.

Question: What if I experience a qualifying life event that affects my 2021 benefits during annual open enrollment for 2022 benefits?

Answer: If you experience a qualifying life event during annual benefits enrollment, you will need to enter the event in the benefits website at kansashealthsystem.bswift.com.

After you register and submit the life event, the system will have you step through your annual open enrollment window for 2022 benefits. This will ensure that you enroll in/waive coverage related to the life event, while also making your selections for 2022 benefits.

Qualifying life events include:

  • Marriage or divorce
  • Birth or adoption of a child
  • Gain or loss of other coverage
  • Change in your dependent’s eligibility status
  • Change to benefit-eligible status

You have 30 days from the qualifying life event to enter the life event on the benefits website. If you have questions, call the benefits help line at 888-494-9119. You will need to provide proof of the qualifying life event (such as marriage certificate, divorce decree, birth certificate, gain or loss of coverage letter) to make the change.

Question: I’m a new hire, do I still need to complete the Annual Benefits Enrollment?

Answer: Yes, as a new hire, you will complete your New Hire Benefits Enrollment for 2021 benefits as well as the Annual Benefits Enrollment for 2022 benefits.

Question: If I’m currently on the Signature Plan and I change to the HSA Advantage Plan for 2022, can I still contribute to an FSA (flexible spending account)?

Answer: No. The IRS prohibits members of the HSA Advantage Plan (and any HSA medical plan) from contributing to FSA accounts. However, HSA Advantage Plan members can open a health savings account (HSA). The HSA allows you to use pretax dollars to pay for eligible healthcare expenses. In addition, money in an HSA rolls over from year-to-year, whereas FSA contributions must be used (or forfeited) each year.

Employees who elect the HSA Advantage Plan will receive “seed money” from the health system to their HSA on January 1, 2022. The amount from the health system is $500 for employee-only coverage and $1,000 for any type of employee plus family coverage (double the amount provided in 2021).

Any benefit-eligible employee may also open a dependent care FSA (flexible spending account) to cover eligible expenses for dependent (including children) care. This account is not connected to any medical plan and enables you to pay dependent-care expenses with pretax dollars.

For helpful information about medical FSA and dependent care FSAs, review this fact sheet. To learn more about HSAs, review the fact sheet and FAQ document. For more details, please visit the interactive benefits guide.

Question: If I am currently on the HSA Advantage Plan and change to the Signature Plan for 2022, can I still contribute to my HSA (Health Savings Account)?

Answer: No, under IRS guidelines, you can only contribute to the HSA if you are enrolled in the HSA Advantage medical plan. Please note that you can use any funds remaining in your HSA until the funds are depleted – there is no deadline to use the funds.

If you elect the Signature Plan, you may open a healthcare FSA to use pretax dollars to pay for eligible healthcare expenses. Any balance remaining in a healthcare FSA at the end of the year is forfeited.

Any benefit-eligible employee may also open a dependent care FSA (flexible spending account) to cover eligible expenses for dependent (including children) care. This account is not connected to any medical plan and enables you to pay dependent-care expenses with pretax dollars.

For helpful information about medical FSA and dependent care FSAs, review this fact sheet. To learn more about HSAs, review the fact sheet and FAQ document. For full details, please visit the interactive benefits guide.

Question: Are there different medical premium rates for part-time employees versus full-time employees?

Answer: Rates are not differentiated by part-time or full-time status. Rates for medical plans do vary by coverage level. Each plan offers different tiers of coverage: employee-only, employee plus spouse, and employee plus child(ren) or family.

Question: How do I know if my provider is in-network?

Answer: Visit myhealthtoolkitkc.com to see if your current providers are in-network for the available medical plans.

  • Click “Find a Provider”
  • Enter the alpha prefix “USK” to see in-network providers for the HSA Advantage and Signature plans

Question: How do I find an in-network pharmacy?

Answer:

  1. Visit myhealthtoolkitkc.com
  2. Click on Education Center at the top
  3. Drop down to Enrollment Tools
  4. On that screen, there's a Pharmacy Locator tool to search for pharmacies

Question: How do I transfer my prescriptions to the health system pharmacy?

Answer: Transferring current prescriptions to the health system pharmacy is easy, with no need to visit the pharmacy in person.

If you choose not to transfer your maintenance prescriptions to one of the health system pharmacy locations, you will pay out-of-pocket and payments will not go toward your deductible.

To transfer prescriptions to the health system pharmacy, please complete the medication transfer form at https://redcap.kumc.edu/surveys/?s=MXMRMP48KJ.

Question: Can I only fill prescriptions at a 34-day supply?

Answer: Most medications may be filled up to a 102-day supply if your prescriber writes the prescription for more than 34 days. The exception is specialty medications which may only be filled up to a 34-day supply.

Question: Will the health system pharmacy fill prescriptions if the prescription is not from a health system provider?

Answer: Yes. All health system pharmacy locations will fill prescriptions written by health system and non-health system providers.

Question: How do I know if my prescription is a maintenance drug that I am required to fill at a health system pharmacy to receive coverage?

Answer: Maintenance medications are those requiring long-term, regular use to treat a chronic health condition. Health plan members and their dependents must fill maintenance medications via the health system pharmacy to receive coverage.

To determine if one of your medications falls into this category, please email benefitsconnection@kumc.edu with your specific questions.

Question: Do I need to make an employee contribution to the HSA account to receive the employer seed money?

Answer:  No, you do not need to contribute to the HSA to receive the seed money from the health system. The health system contributes to the HSA funds of employees who select the HSA Advantage Plan for medical coverage. For 2022, the health system doubled its contribution to $500 for employee-only coverage and $1,000 for employee plus any combination of family members.

You may choose to contribute $0 or any other amount up to the IRS contribution limit. In 2022, the IRS contribution limit is $3,650 for an individual and $7,300 for a family. Employees 55 and older may contribute an extra $1,000. Note that the IRS maximum contribution is for the total contribution made to your account by both you and the health system.

Question: When will I receive the employer seed into my HSA?

Answer: The health system will make the deposit to your account on January 1, 2022.

Question: Are holiday hours built into our PTO accrual?

Answer: All health system employees in Great Bend and Kansas City receive paid hours for eight holidays per year. These hours are in addition to PTO and are not built into PTO accrual.