Click here to see information about 2024 benefits

Eligibility & Enrollment

Dependent confirmation

The health system asks employees for documents to confirm their dependent is eligible to receive coverage under the health system’s benefits plan. This applies to all benefits where a dependent is named, including medical, dental, vision and life insurance.

It’s important to send the appropriate documentation to avoid your dependents’ coverage being canceled and/or a spousal surcharge of $50 per paycheck for medical benefits (the surcharge does not apply to dental or vision benefits). 

This best practice will help keep benefit costs as low as possible for employees. Ineligible dependents on any of our plans increases benefit costs, which impacts premiums.

Who collects the documents?

The health system has partnered with Consova to collect and review eligibility documents. As part of this review, they will:

  • Contact affected employees, providing instructions to access its secure website and communications about deadlines and results.
  • Confirm that dependents signed up for coverage are eligible (for example, children and spouses meet the definitions of those terms in the plans); and
  • Confirm whether the spousal charge ($50 per paycheck) should be applied to medical benefits (not dental or vision). This charge applies when a spouse is offered medical insurance from their employer but chooses to be covered on the health system’s medical plan. This charge does not apply to dental or vision coverage.

Visit the online Knowledge Center for an overview of the process, list of documents needed, frequently asked questions and more.

What are the deadlines?

For those who enrolled dependents in 2025 benefits during annual benefits enrollment AND for new employees, newly eligible employees and employees who experienced a qualifying life event and enrolled dependents in 2025 benefits on or before Nov. 8:

Consova will send instructions to your preferred email (the one you designated in bSwift) and home address on Nov. 20, 2024. Upload your documents to Consova’s secure portal by Dec. 16, 2024.

For new employees, newly eligible employees or employees who experience a qualifying life event and enroll dependents in benefits after Nov. 8:

The date materials are due will vary. You will receive instructions from Consova after you enroll in your benefits.

Need help?

Take advantage of Consova’s customer support and resources.

Dedicated call center: 1-855-625-3572 (Opción en español disponible)

  • Multilingual assistance weekdays, 7:30 a.m. – 6 p.m. CT
  • Automated help 24/7 to:
    • Get PIN
    • How to upload documents
    • Check confirmation status

Online Knowledge Center

  • Includes resources such as:
    • List of required documents
    • Help finding lost documents
    • Alternate insurance coverage options
    • FAQs
    • Chat
    • Link to Consova secure portal
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Keep your documents, as you may be asked for them again in the future. Consova does not maintain your records, nor does the Benefits team.